An employer has a duty to protect their employees. To do this, they must correctly provide information regarding health and safety in the workplace. Employers also have a legal responsibility to report certain accident and incidents, occupational diseases and specified dangerous occurrences. Here you will find information which will assist you in reporting an accident at work.

What should be reported?

Not all accidents in the workplace need to be reported, however, they should all be recorded in an 'accident book'.

Injuries - The 'Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013' (RIDDOR) states that certain accidents that occur must be reported.

Some examples of these are as follows:

  • Fractures (excluding fingers and toes)
  • Amputations
  • Loss of sight or reduction in sight
  • Crushing injuries to the head or body
  • Serious burns
  • Loss of consciousness

A complete list of accidents that should be reported can be found here.

Accidents that result in an employee being unable to work for more than seven consecutive days must also be reported. When an employee cannot work for more than three consecutive days, accidents do not have to be reported but must be recorded in the company accident book. It is not only accidents and incidents that happen to employees that need to be reported. If a member of the public (non-worker) is injured and taken to hospital for treatment as a result of an accident or incident, this must also be reported.

Occupational Diseases

The following occupational diseases must be reported, as they are likely to have been caused or made worse by factors in the workplace.


Dangerous Occurrences

These are what can be described as 'near-miss events'. Not all of these occurrences need to be reported. The following are some examples of those that do:

The collapse, overturning or failure of load-bearing parts of lifts and lifting equipment
Plant or equipment that comes into contact with overhead power lines      
The accidental release of a substance which could cause injury to an individual

Gas Incidents

These are incidents where someone has died, lost consciousness or been taken to hospital as a result of exposure to gas. These incidents must be reported.

How to record an accident at work

As mentioned above, every accident and injury (no matter how minor) at work must be recorded in an 'accident book'. All companies must keep an accident book. There are two main benefits of keeping an accident book, which are:

  1. It provides an employee with a useful record of what happened. This can also be used if the said employee needs to make a claim.
  2. It helps the employer see what is going wrong in the workplace, allowing them to make changes to prevent the same accidents happening again.

  If the accident or incident that has happened meets the criteria noted above and needs to be reported, the way to do this is to report online. An individual that is responsible for reporting injuries can complete the appropriate online report form, which will then be submitted to the RIDDOR database. These report forms can be found at www.hse.gov.uk/riddor/report.

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